TERMS AND CONDITIONS OF SALE PERTAINING TO Building Automation Control Systems

(Updated 4-11-23)

1. GENERAL. These Terms and Conditions of Sale (these “Terms”) govern Customer’s purchase of building automation control systems parts and materials and related services (the “System”) from Commercial Controls Group, Incorporated (the “Seller”). If these Terms are first tendered to Customer before Customer tenders a purchase order or similar document to Seller, these Terms are in lieu of any terms later submitted by Customer and Seller rejects all additional or different terms and conditions of Customer, whether confirmatory or otherwise.  If Seller tenders these terms after the tender by Customer of other terms, whether as part of a purchase order or otherwise, then Seller’s acceptance of any offer by Customer associated with Customer’s terms is expressly conditioned upon Customer’s acceptance of these Terms exclusively and to the exclusion of any proffered Customer terms or conditions, regardless of whether these Terms contain any terms additional to, or different from, any terms proffered by Customer.  Customer’s performance, or acceptance of, or payment for, any products from Seller will constitute Customer’s acceptance of these Terms exclusively.  If there is proposal or quotation in effect between the parties (each a “Proposal”), these Terms form a part thereof.  The Proposal and Terms shall collectively be referred to as the “Agreement”. Waiver by Seller of any breach, remedy or provision of the Agreement shall not be construed to be a waiver of any succeeding breach or any other provision or legal remedy of Seller.
2. PRICE AND PAYMENT. Prices for the System shall be set forth in the Proposal.  Customer may not withhold payment of any amounts due and payable as a set-off of any claim or dispute with Seller, regardless of whether relating to Seller’s breach, bankruptcy or otherwise. Credit is extended at the sole discretion of Seller.  Any discounts given to Customer by Seller are conditional upon payment being made strictly in accordance with the Proposal and these Terms and to Customer’s entire account for all products and services purchased from Seller being current.  Unless otherwise agreed to by Seller in writing, Customer agrees to pay all amounts due to Seller within thirty (30) days from the date of invoice.  Customer shall pay interest and service charges on overdue invoices from the due date until paid at a rate of 1.5% per month or the maximum legal rate, whichever is less, and any collection costs of Seller, including court costs and reasonable attorney fees.  NON-PAYMENT VOIDS ANY WARRANTY.
3. WORKING HOURS AND JOBSITE. All services performed under the Agreement, including major repairs, are to be provided during Seller’s normal working hours unless otherwise agreed in writing.  Customer and Seller shall mutually agree on when Seller’s work on the project shall begin.  Seller agrees to keep the job site clean of debris arising out of its own operations.  Customer shall: provide safe and reasonable access to the job site and equipment being serviced; provide a safe work environment; keep areas adjacent to equipment free of extraneous material; move any stock, fixtures, walls, partitions, ceilings, enclosures or such other property as may be necessary to perform the specified work; promptly notify Seller of any unusual operating conditions; operate any equipment supplied hereunder properly and in accordance with instructions. It is the sole and exclusive responsibility for the Customer or its designee to verify and approve the submittals for the project and to do so in a timely manner.
4. EXTRAS AND CHANGE ORDERS. Work and material in addition to or different from that stated in the Proposal, and changes in drawings, specifications or time of performance, shall be considered as extras, and shall entitle Seller to an adjustment in the contract price and the delivery schedule.  Seller will not perform additional work until such time as Seller receives a change order, duly executed by each party, setting forth the scope and an agreed upon price for the additional work, as well as any appropriate adjustments to the delivery schedule. Additional work and/or materials supplied under any change order shall be subject to these Terms.
5. FINANCIAL RESPONSIBILITY OF CUSTOMER. Customer’s solvency is a condition of Seller’s performance and Seller may, at any time, in its sole discretion for credit reasons (including a good faith belief that a current or future payment is or may be impaired) or because of Customer’s breach of this or any other agreement with Seller, suspend or change credit terms, fix a limit on credit, require progress payments, demand payment in full of any outstanding balance, accelerate all unpaid amounts owed by Customer, or request other assurances of payment, cancel or terminate any order or agreement, or repossess all parts and materials of the System (the “Parts”) previously delivered.  Seller may terminate the Agreement by written notice to Customer if (i) a receiver or trustee is appointed for any of Customer’s property; (ii) Customer is adjudicated or voluntarily becomes bankrupt or a debtor under any bankruptcy, dissolution or reorganization laws or similar law; (iii) Customer becomes insolvent or makes an assignment for the benefit of creditors; (iv) an execution is issued pursuant to a judgment rendered against Customer; or (v) Customer is unable or refuses to make payment to Seller.  If the Agreement is terminated by Seller pursuant to this Section, Seller shall be relieved of any further obligation to Customer and Customer shall reimburse Seller for its termination costs and expenses and a reasonable allowance for profit. 
6. DELIVERY. 
    a.   If Seller has been contracted to install the System, Seller shall not be responsible for any loss or damage due to fire, theft, vandalism, and/or malicious mischief once the Parts are delivered to the project site. Customer shall assume all responsibility for any such loss and Customer shall maintain insurance coverage to protect against such loss.
    b.  If Seller is not installing the System, then unless otherwise agreed by Seller, title to and risk of loss pass to Customer upon tender of the Parts to Customer at Seller’s designated facility and shipping terms shall be FOB, Seller’s designated facility – freight prepaid and allowed to the first destination in the continental USA. If Customer fails to accept delivery of any Part delivered timely then Customer shall be liable for all costs and expenses arising out of such failure, including a reasonable storage fee. Customer must thoroughly inspect the Parts at the time of receipt for signs of damage, discrepancies or a shortage.  Inspections of the Parts at the time of delivery shall be commenced in the presence of the carrier’s driver and Customer shall note on the freight bill any shortages, discrepancies or damages of any Part received on the carrier’s receipt.  If concealed loss or damage is discovered, Customer must report it to the carrier within 15 days from the date of receipt.  Claims for Parts damaged during shipment shall be made by Customer to the carrier and are not covered under the warranty provisions stated herein.  Any shipping or project completion date provided by Seller is the Seller’s best estimate and will not operate to bind Seller to perform on such date. 
7. CANCELLATION, CHANGES AND RETURNS. Orders are not subject to cancellation, change or return unless agreed to in writing by an authorized representative of Seller. Seller’s consent may be subject to, in Seller’s sole discretion, a revision in prices and/or delivery dates and Customer’s payment of any costs and expenses incurred by Seller resulting from such approved cancellation, change or return (including payment for all work performed and storage, re-stocking and transportation fees).  Customer shall only receive credit for approved returns and the material must be standard stock and in good condition. Such credit shall be the invoice price less a restocking fee on acceptable goods, and less all shipping and handling charges.
8. PERFORMANCE AND EXCUSABLE DELAY. Unless specifically stated in the Proposal, compliance with any local building codes or other laws or regulations relating to specifications or the location, use or operation of the System is the sole responsibility of Customer.  Seller shall not be liable for any expense, loss or damage resulting from delay in delivery or prevention of performance caused by fires, floods, acts of God, strikes, labor disputes, labor shortages, lack of or inability to obtain materials, delays of manufacturers or vendors, fuels, supplies or equipment, riots, accidents, transportation delays, acts or failures to act of any government or of Customer, pandemics, plague, epidemic, public health crisis, disease and quarantines, travel bands, government recommendations and other employee restrictions related thereto or any other cause whatsoever, provided that such cause is beyond the reasonable control of Seller; and Seller shall have such additional time for performance as may be reasonably necessary under the circumstances and may adjust the price to reflect increases occasioned by such delay. Seller shall not be liable for and shall be entitled to receive from Customer all costs and expenses attributable to the acts or omissions of Customer or its contracting parties, including its delay in approving or providing the submittals to Seller timely.
9. LIMITED WARRANTY AND DISCLAIMERS.
    a.  Seller shall provide Customer with a limited warranty on service and labor against material defects in the quality of Seller’s workmanship for a period of one (1) year from the acceptance of the System but in no event shall it exceed more than eighteen months from delivery of all Parts (“Warranty Period”). In the event the workmanship is determined to be defective within the warranty period, Seller shall as Customer’s sole and exclusive remedy re-perform or issue a credit for such service.
    b.  Seller makes no warranty to Customer regarding the Parts. The only warranties applicable to the Parts are those, if any, extended by the respective manufacturer.  Seller shall furnish to Customer any and all applicable warranty documents for the Parts.  Labor for replacing any non-conforming Part shall be included pursuant to the service and labor warranty if Seller installed the System. Seller shall not be responsible for labor charges for removal or reinstallation of defective Parts, for charges for transportation, handling and shipping, or for repairs or replacement of such Parts required as a consequence of faulty installation when not installed by Seller, misapplication, vandalism, abuse, exposure to chemicals, improper servicing, unauthorized alteration or improper operation by persons other than Seller.  Unauthorized repairs or attempted repairs shall void these warranties entirely.
    c.  Any claims relating to the Systems or Parts shall be deemed waived by Customer unless submitted to Seller in writing within ten (10) days from the date Customer discovered, or should have discovered, the issue. EXCEPT FOR THE SPECIFIC WARRANTIES SET FORTH IN THIS SECTION, SELLER MAKES NO OTHER WARRANTIES WHATSOEVER, EXPRESS OR IMPLIED, REGARDING THE SYSTEM, PARTS, WORK, SERVICES OR PERFORMANCE OF ITS OBLIGATIONS HEREUNDER, AND SPECIFICALLY DISCLAIMS ANY WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.  SELLER SHALL NOT BE LIABLE FOR ANY DATA OR SECURITY BREACHES TO THE SYSTEM.
10. LIMITATION OF LAIBILITY. IN NO EVENT SHALL SELLER BE LIABLE TO CUSTOMER FOR ANY PUNITIVE, SPECIAL, INCIDENTAL, INDIRECT OR CONSEQUENTIAL DAMAGES INCLUDING, BUT NOT LIMITED TO, LOSS OF DIRECT OR INDIRECT PROFITS, REVENUE, USE, OR BACK CHARGES, WHETHER ARISING IN CONTRACT, TORT, OR OTHERWISE, EVEN IF CUSTOMER OR ANY OTHER PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.  IN NO EVENT WILL SELLER’S AGGREGATE LIABILITY TO CUSTOMER EXCEED ALL AMOUNTS ACTUALLY PAID BY CUSTOMER TO SELLER.  SELLER SHALL NOT BE LIABLE FOR AND CUSTOMER AGREES TO INDEMNIFY SELLER FOR ALL PERSONAL INJURY, PROPERTY DAMAGE OR OTHER LIABILITY RESULTING IN WHOLE OR IN PART FROM THE NEGLIGENCE OR WILLFUL MISCONDUCT OF CUSTOMER.  In no event shall Seller be liable or responsible for the actions or omissions of Customer or its other contractors or third parties outside Seller’s control. Customer is liable for any damage to the Parts or work performed by Seller caused by Customer, the owner of the property, contractors, suppliers or other third parties on the jobsite.
11. CONTROLLING LAW. The Agreement and all accepted orders shall be construed in accordance with the laws of the State of Georgia, without regard to its conflict of law principles. Customer agrees that any and all disputes with Seller, including contract and tort claims, shall be resolved in the state and federal courts situated in Georgia, and that these courts shall have the exclusive jurisdiction over all such disputes and Customer consents to the personal jurisdiction in these courts.  Any action brought by Customer against Seller shall be within one (1) year after the cause of action arises or it shall be deemed forever waived.
12. TAXES. Seller’s prices do not include sales, use, excise or other similar taxes (unless expressly stated or itemized by Seller in writing as part of Seller’s prices). Consequently, in addition to the price specified herein, the amount of any present or future such tax shall be paid by Customer, or in lieu thereof, Customer shall provide Seller with all tax-exemption certificates required by the taxing authorities, at the time of sale.
13. CONFIDENTIALITY. Customer will not disclose to third persons any proprietary or confidential information of Seller concerning its business and operations, including without limitation, pricing information, for a period of five (5) years from the date such confidential information was learned or for confidential information meeting the definition of “trade secret” under applicable law, until such information is no longer a “trade secret.” The obligations of confidentiality in this Section do not apply to Confidential Information to the extent that the Confidential Information becomes readily ascertainable by proper means by the public other than through breach of this Section by Customer. 
14. ADDITIONAL TERMS. The provisions of these Terms and the Proposal, if any, constitute the entire agreement between Customer and Seller with respect to the matter contained herein and supersedes any prior oral or written communications, understanding, representations, proposals or agreements with respect to such subject matter.  Seller may revise these Terms from time to time.  These Terms may not be amended or modified by the Customer except upon the execution of a written agreement signed by both parties indicating an intent to modify these Terms. Customer may not assign any of its rights or obligations hereunder or under any order. If any provision of these Terms or the Proposal is invalid, unenforceable or in conflict with any law, such provision shall be deemed severed from these Terms and/or Proposal and the validity of the remainder of these Terms and/or the Proposal shall not be affected thereby.  The provisions of the Agreement that by their nature are reasonably intended by the parties to survive the expiration or termination of the Agreement or any accepted order, shall survive the expiration or termination of the Agreement or any accepted order.